We respect your privacy. We collect and process information in computerized systems for the purposes set out below, including to provide our Services and to protect our legitimate interests. Our collection and processing of your information is in accordance with the Turkish law, the disclosure of data relating to data subjects must comply with the Turkish Data Protection Law numbered 6698, enacted on 7 April 7 2016 (Data Protection Law).
If you do not wish to provide information or do not agree to these terms, you are not legally required to do so, but you may not be able to obtain our Services or part of them.
We collect the following information regarding the provision of our Services:
- Information you give us: The information you have provided to us in the registration form or other forms you may filled in on our website, for example your name, university/company/etc., position, country, telephone number and email.
- Information required for the payment: Credit card number, credit card holder’s name, validity, CVV, Card Holder’s ID number and his or her address.
- Cookies: we collect information though cookies as explained below.
We collect information in order to provide our Services in the best way possible. We use your Information for the following purposes:
- To create and issue your conference badge.
- To contact you if necessary.
- To make statistical analysis of the attendees of the IRTES Conventions.
- To comply with legal requirements and judicial and governmental orders, issued by national or foreign authorities, if we believe we are required to comply with them.
- To comply with procedures and policies such as book auditing, information security, billing, collection and business continuity, as well as to retain records and documents.
- To improve our Services by executing market research and surveys.
- To advertise and market our IRTES Conferences and IJRETS Journals, including customized information, according to the Turkish Protection of Privacy Law the Law on the Protection of Personal Data No. 6698 dated April 7, 2016 (LPPD). The LPPD is primarily based on EU Directive 95/46/EC., and other applicable laws.
We may transfer your Personal Information (as defined above) to a third-party supplier which is in charge of creating the registration badge and arranging the onsite registration. The transfer of the Personal Information is mandatory and essential to your participation in the IRTES Conference. Without the mentioned transfer, we will not be able to create the necessary badge for your participation in the IRTES Conference and to register you onsite.
We may use and transmit the Information according to the applicable law. The term “applicable law” in this paragraph also includes orders from governmental organizations and courts (national and foreign).
Subject to the law, we may transfer Information as part of the sale of our business (including in the negotiations of such sale), and within the framework of a reorganization, merger, joint ventures and other transactions related to our business. In such a case, the recipient of the information will be subject to the same restrictions on the use of Information to which we are subject.
In accordance with the law, we may sometimes transfer aggregate information to third parties for various purposes, such as research or for the purposes of those parties. In these cases, we will take steps to make this information transfer in a manner that makes it difficult to identify you or others.
Media, advertisements and direct mailing
When you provide us with your contact details, you agree that we may contact you and send you mail and advertisements regarding our Services. We may contact you by e-mail, telephone, mobile phone (including SMS messages), social networks and other means.
You have the right to request to be removed from the mailing list for direct mail, by any means of communication, and also that no advertisement will be sent to you by e-mail, SMS, fax, or recorded phone messages. In order to do this, please contact us at email@example.com or use the “Contact Us” form and other information at “Contact Us” page at our www.irtes.org site. In addition, when contacting us, you can request the removal of the Information which we used to create your profile for the mailing list of the direct marketing, from our database. In this case, we will erase the relevant information of the last two years. Such removal will not include the necessary data for the provision of our Services or for other legitimate interests of ours.
If you have previously notified us that you do not want us to contact you, and you do not receive advertisements, you do not need to send us another message.
Even after you have requested not to receive direct mailings or advertisements, you will continue to receive from us those notices (by any means of any communication) which we are permitted or required to send to you without your consent.
Right to review and correct information
You have the right to review the information we hold about you. In order to do this, you must send us a written request to firstname.lastname@example.org. If the information we hold about you is incorrect, you have the right to request its correction or deletion.
Right to withdraw your consent
You have the right at any time to withdraw your consent given to us to process your information, by sending an email to email@example.com. However, in this case we may not be able to provide you with our services. Please note that your withdrawal shall not affect the lawfulness of processing we have previously made based on your consent.
In certain cases, the applicable law gives you additional rights. For example, according to European Union Law, in certain circumstances the information collected about you may be subject to your right to delete the information (“right to be forgotten”). Another example, according to European Union Law certain significant decisions may not be reached by automated means alone.
If you would like to receive more information; to object to processing (for example, when the processing is based on the legitimate interest of IRTES and you believe that your rights prevail over it); to restrict processing (for example, when you are checking the accuracy of your information); to be erased from the database (for example, after you have agreed to the information processing and such agreement is the only basis for such processing); to take your information to another service provider (data portability - if you have provided the information or if an agreement or your consent is the legal basis for the processing), or any other request regarding your Information, please contact us at firstname.lastname@example.org.
Rights regarding personal information – Relativity
Links to third party websites
Cookies and automatic data collection
In order to improve our services and our website, we use a technology called cookies, which are text files placed on your computer by a web server. The cookies are not a computer program and cannot read information or perform any actions. The cookies we use, as well as other similar technologies have the following purposes:
Operational cookies: The Operational Cookies allow us to improve your browsing experience and our service to you. They are essential for enabling you to navigate on our website and use its features.
Marketing cookies: We may use Marketing Cookies for analyzing the users’ browsing behavior on the site, as well as for analyzing the percentage of responsiveness to our mailings and the success of our marketing campaigns.
Statistical cookies: We may use third party cookies to collect usage and statistical information which does not include personally identifiable information.
Security cookies: We use security cookies to improve the security of our website.
You may block or delete cookies at any time by changing your browsing setting, except for Operational Cookies and Security Cookies which are essential for the proper functioning of our website. For more details on how to block or delete cookies consult the instructions provided by your browser (normally in its "Help" menu).
Other websites and information security
We follow appropriate industry standards to protect information which is in our possession, according to the applicable law. For this purpose, we use reasonable security measures which comply with the standards of the Internet industry, including encryption and other protections made by Cloudware company (https://cloudware-techno.com). We have adopted strict measures for the protection of privacy and the confidentiality of the information which safeguard against errors in the use of information provided by you or against unauthorized access to such information. We use administrative, physical and technical tools to protect the information stored on our database and we periodically check the system for vulnerability.
Despite the aforementioned, there is a risk of unauthorized access to our database. In that case, so long as we have used reasonable security measures, we will not be liable for damages caused by such unauthorized access or for the transfer of Information to a third party due to such access.
We may send you a bar code by email. Your bar code is essential for your participation in the conference. Your bar code, which is readable through a bar code reader or a mobile application, contains your Personal Information (your name, company, position, country, telephone number and email.) We take various security measures to ensure that such bar code is provided only to you, but effective security also depends on you. Please make sure that we have your correct email address. If you share your e-mail, or if your computer is infected with a virus, information about you may be accessible to others.
Restrictions on the use of information
Notification of changes